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Project Budget portion.

create a Project Budget and Planning Phase Review - PowerPoint Presentation based on your Final Project.

Note You will use the for the Project Budget portion.

Create a Project Budget Spreadsheet
Using information obtained from your research and from extending the scenario in an imaginative direction to add detail, you will develop your project budget. See below for some detail on the meaning and information contained within these documents.

You only need to concern yourself with the first tab of the budget template; you may ignore the other tabs.

The budget template may not be correct; you may need to modify the columns and formulas (in a minor way) in order to meet the assignment requirements. Multiply your hours estimate by your cost per hour for each resource or resource group to get the total cost for each task/task group. You may have to adjust the budget template in order to do this correctly. Check to make sure the formula in your template is correct, as there may be a good chance it is not (This is intentional.).

The project budget utilizes information relevant to all project costs. These costs include charges for any equipment used to complete the project, materials and supplies, labor costs estimated in the labor cost estimation worksheet and WBS Schedule, training costs, meeting costs, transportation costs, and any and all other costs that belong to the project.

Ongoing operational costs, such as new service charges and licensing, can also be highlighted but are generally outside the actual project costs section.

If your detailed budget estimates are different from the broader estimates in the WBS, you must go back and update the WBS / project Charter with the new (more accurate) estimates prior to your planning review meeting.

Create a Planning Phase Review MS Power Point Presentation
You will hold a meeting of all project stakeholders at or near the end of the planning process. The purpose of the meeting is to review, in detail, all of the plans related to the project.

Start with the concept and work your way through to the budget. The PowerPoint presentation is designed to provide direction for the meeting, maintain audience attention on what you are saying, and highlight key areas for discussion. Content may include key facts, key discoveries, progress to date, and problems or opportunities that have been identified during the planning phase. The presentation should be designed to elicit discussion and decisions.

Good slides have a minimum of information. You can give all meeting participants a copy of the documents for detailed appraisal, but the slides are not meant as a document dump.

Good slides incorporate a pleasant business professional theme and are well organized and structured for clarity. Every slide will have a meaningful or evocative graphical / image or chart item to maintain interest.

Full Answer Section

PowerPoint Presentation: This will summarize the project planning process, including budget, schedule, and key decisions.

Creating the Project Budget

Data Gathering:
- Collect detailed information about project activities, resource requirements, and cost estimates.
- Break down labor costs into hourly rates for different roles and estimate hours needed for each task.
- Identify material and equipment costs, including quantities and unit prices.
- Consider other costs like travel, training, and potential contingencies.
Budget Template Customization:
- Adapt the provided template to align with your project's specific cost categories.
- Ensure formulas accurately calculate total costs based on hours and rates.
- Create additional columns or rows as needed to accommodate specific cost items.
Cost Estimation:
- Populate the budget template with detailed cost estimates for each task or work package.
- Review and adjust estimates based on historical data, industry standards, and expert input.
- Calculate total project costs by summing up individual cost items.
Budget Review and Refinement:
- Analyze the budget for accuracy, completeness, and alignment with project scope.
- Identify potential cost-saving measures or areas where additional funds may be required.
- Update the budget accordingly and document any changes.

Creating the Planning Phase Review Presentation

Slide Structure:
- Develop a clear and logical flow for the presentation, covering key project aspects.
- Use a consistent design theme throughout the slides for a professional look.
- Incorporate visuals (charts, graphs, images) to enhance understanding.
Content Outline:
- Project Overview: Briefly describe the project's goals, objectives, and scope.
- Project Team: Introduce the project team members and their roles.
- Work Breakdown Structure (WBS): Visualize the project's breakdown into manageable components.
- Project Schedule: Present the project timeline, milestones, and dependencies.
- Risk Assessment: Highlight identified risks and mitigation strategies.
- Budget Overview: Summarize the project budget, key cost drivers, and financial implications.
- Communication Plan: Outline the communication channels and stakeholders.
- Next Steps: Outline the planned activities for the next project phase.
Visual Appeal:
- Use high-quality images and graphics to enhance visual interest.
- Maintain a clean and uncluttered layout.
- Use consistent fonts and colors for a professional look.
Audience Engagement:
- Incorporate interactive elements (e.g., questions, polls) to encourage participation.
- Highlight key takeaways and decision points.
- Be prepared to address questions and provide additional details.

Sample Answer

Understanding the Task

Before we dive into creating the budget and presentation, let's clarify some key points:

Project Scope: We'll need a clear definition of your project, including its goals, deliverables, and timeline.
Resource Breakdown: Identify the specific resources required (personnel, equipment, materials) and their estimated costs.
Budget Template: We'll use a provided template, potentially modifying it to fit your project's specific needs.