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Core elements of a project charter

The PMBOK® Guide explains the project charter as the document that formally initiates a new project. However, in my experience the term “project charter” isn’t always used. Companies use different terminology. What does your company use to initiate a new project? Does it include all the core elements of a project charter? If not, what is it missing?

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Sample Answer

 

 

You’re absolutely right. The PMBOK® Guide establishes the project charter as the formal document for project initiation, but in practice, different companies have different names and approaches.

Here’s a breakdown of what you might encounter:

  • Alternative Names: While “project charter” is common, you might see terms like project initiation document (PID), project brief, project definition document (PDD), or terms specific to your company’s methodology (e.g., Agile User Story).

  • Core Elements: Regardless of the name, the document should capture the essence of a project charter. This includes:

    • Project Purpose and Objectives: Why are we doing this project? What are we trying to achieve?

Full Answer Section

 

 

 

    • Scope Definition: What’s included and excluded from the project?
    • High-level Schedule and Budget: What’s the timeframe and estimated cost?
    • Stakeholders: Who is involved and what are their interests?
    • Project Manager and Team: Who’s leading and who’s working on the project?
    • Approval Process: How will the project be authorized to proceed?

  • Missing Elements: Sometimes, companies might use a lighter version that omits certain details.

    • For instance, a project brief might focus on purpose and stakeholders, leaving budget and schedule for later planning stages.

Recommendations:

  • If you’re unsure what your company uses, check with your project manager or refer to internal documentation.
  • Even if a formal charter isn’t used, ensure all the core elements are addressed in some form during project initiation.

I can’t access and reference internal documents from your company, but hopefully, this explanation clarifies the different approaches to project initiation.

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